NIF Administration Officer

• Full-time (100%), fixed term position through to October 2028 with salary in the range of $85,451 to $94,983 (HEW 5) plus 17% super.
• Based at our picturesque and conveniently located St Lucia campus.

About This Opportunity

Join us and play a pivotal role in supporting a nationally significant research infrastructure that enables health, medical and scientific discovery across the country. Working within a small, highly collaborative team, you will provide high quality administrative support to the NIF central team, helping to coordinate operations, stakeholder engagement, projects, events and executive activities. This is a varied and purposeful opportunity for an organised professional who enjoys building relationships, solving problems and contributing to meaningful outcomes within a dynamic national environment.

Key responsibilities will include:

• Providing high level administrative support to the NIF Chief Executive Officer, Chief Operating Officer and Central team, while managing competing priorities and requests.
• Coordinating meetings, committees, workshops, conferences and events, including scheduling, documentation, minutes, communications and attendee management.
• Managing a broad range of administrative functions, including enquiries, travel arrangements, purchasing activities, correspondence, financial administration and record keeping.
• Building productive relationships with internal and external stakeholders across NIF’s national partner network and supporting onboarding activities.
• Maintaining administrative systems, processes and documentation to support effective and efficient operations across the organisation.

About You

You are an organised, proactive and solutions focused professional who thrives in a collaborative environment and enjoys supporting people, projects and operations. You bring strong administrative expertise, excellent attention to detail and the ability to manage multiple priorities while delivering exceptional service.

• Completion of a degree, diploma with subsequent relevant experience, or an equivalent combination of relevant education and administrative experience.
• Demonstrated experience providing high quality administrative support, with excellent written and interpersonal communication skills and the ability to build effective relationships with diverse stakeholders.
• Strong organisational skills, attention to detail and the ability to manage competing priorities, meet deadlines and exercise sound judgement in a fast paced environment.
• Proven ability to interpret and apply policies, procedures and administrative processes, while demonstrating initiative, adaptability and problem solving capability.
• Advanced proficiency in Microsoft Office applications, together with experience in financial administration activities and the ability to quickly learn enterprise systems and platforms.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Benefits include up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on campus childcare, affordable parking, and salary packaging.

At UQ, we are committed to creating change together. You will be challenged, inspired and rewarded while working alongside a connected network of like minded professionals in a supportive, inclusive and collaborative environment.

Interested?

For more information about this opportunity, please contact Dr Sara Motamen at s.motamen@anif.org.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Other Information

Pre-employment checks may include: verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We’re dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.

Applications close 16 August 2026 at 11.00pm AEST (R-67562). Please note that interviews have been tentatively scheduled for 21 August.